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Permission Forms

Task responses include the submission of instructional and assessment artifacts, samples of student work, and, for Task 4, a 15-minute video recording of the test taker teaching a lesson. To protect the privacy of others, permission is needed to include these items in task responses.

Test takers are required to obtain permission forms from parents/guardians for:

  • the use of any student work samples that they submit
  • the appearance of students in photographs that they submit
  • the appearance/voice of students in the video that they submit

Test takers must obtain permission forms from adults including, but not limited to, classroom teachers, teaching assistants, parents, colleagues and volunteers for:

  • the use of any work (written observations, letters) that they submit
  • the appearance in photographs that they submit
  • the appearance/voice in the video that they submit

Test takers must retain the signed permission forms with their records. The forms are not uploaded to the submission system.

Student and Adult Work Submitted as Artifacts

Test takers should make efforts to protect the identity of students and adults when submitting their materials as artifacts. It is extremely important that test takers do not identify themselves, their students, their colleagues, their school and their city/town where the school is located in their task responses and artifacts. Encourage them instead to:

  • refer to students as "Student 1," "Student 2" and so on
  • refer to places as "my school" or "my district"
  • remove identifiers from work samples by crossing them out with a marker or by covering them with correction tape or fluid before scanning. Do not remove identifying information from the permission forms.

Videos Submitted as Artifacts

We recommend that test takers practice recording the video a couple of times to get themselves and their students comfortable with being recorded. It's possible that they may make a video suitable for submission even if they are only intending to practice. With this in mind, we recommend that test takers make every effort to secure permission for all other students in the class in the event that they need these releases.

Working with School Districts

Educator preparation programs should obtain approval from the superintendent in the school districts where the test takers will be student teaching and from the school principals for the video recording component of the assessment and for the use of the PPAT® permission forms.

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